Virginia Tech™home

How to Purchase

How to Purchase

Departmental Software will ONLY accept orders submitted via HokieMart.

Instructions for submitting a HokieMart order:

  • Departmental Software is an internal vendor.
  • The HokieMart Supplier is VT Software Distribution.
  • Use one line item to enter all software and one total.
  • Please include all attachments as External attachments.
  • All orders require a Departmental Software Order Form (DSOF).
  • Attach license agreement, if required.

Reasons for returning to department before fulfilling order:

  • More than one line item.
  • Incorrect fund number (i.e., foundation fund).
  • Mix of federal and university funds.
  • Incorrect price.
  • Missing form and/or license agreement (if required).

Order details:

  • License codes will be sent to the e-mail address listed on the DSOF.
  • If media is required, media will be shipped via campus mail; media that is shipped to off-campus locations will incur a shipping charge.

Off-campus shipping charges:

According to university policy, all software shipped to off-campus locations will be charged for shipping and handling. The following charges apply:

  • 1 to 2 CDs/DVDs — $3.00
  • 3 to 4 CDs/DVDs — $4.00
  • 5 to 6 CDs/DVDs — $5.00
  • 7 to 9 CDs/DVDs — $6.00